Job Description

Description We are seeking an Executive Assistant for an exciting contract-to-permanent employment opportunity in Los Altos, California. The role involves assisting in the commercial real estate industry, where you will utilize your skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and the Kronos Timekeeping System. You will be responsible for managing multiple executives' schedules, organizing conference calls, and providing exceptional customer service. Responsibilities: - Facilitate communication and correspondence between various executives and clients - Handle the scheduling and calendar management for multiple executives to ensure smooth operations - Utilize the ADP - Financial Services system to manage financial tasks related to commercial real estate - Use the Cisco Webex Meetings platform to organize and manage virtual meetings and conferences - Handle the Concur system for efficient expense management - Employ CRM to maintain accurate client records and optimize customer interactions - Operate the Kronos Timekeeping System to manage and track employee time and attendance - Provide exceptional customer service, addressing and resolving customer inquiries in a timely manner - Coordinate conference calls, ensuring all participants are adequately prepared and informed - Manage and monitor customer accounts, taking appropriate actions when necessary. Requirements - Applicant must possess at least 3 years of experience working as an Executive Assistant. - Proficiency in ADP - Financial Services is required. - Must be comfortable with using Cisco Webex Meetings. - Familiarity with Concur is a must. - Experience with CRM systems is necessary. - Knowledge of Kronos Timekeeping System is required. - Should be skilled in using About Time software. - Calendar Management experience is essential. - Excellent Communication skills are required. - Must be adept at handling Conference Calls. - Ability to manage Correspondence effectively is necessary. - Excellent Customer Service skills are required. - Experience in supporting Multiple Executives is necessary. - Knowledge of Commercial Real Estate is beneficial. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Remote job,

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