Job Description

Program Overview

About The Role

The Front Office (FO) Special Assistant (SA) is a full-time position central to the coordination and smooth daily operation of the executive leadership team and associated FO activities. As part of the FO team, the SA will be in a trusted position to coordinate and manage activities related to a variety of sensitive topics to include mission, budget, and personnel. With a small but dynamic FO leadership team, the SA will need to be adaptable, resilient under pressure, and capable of operating independently.

Specific responsibilities include but are not limited to:

• Manage calendars for the executive leadership team
• Serve as a focal point for all facilities/space-related issues and projects
• Schedule and manage upcoming major briefings and engagements
• Serve as a time and attendance time keeper for staff personnel
• Coordinate and order office supplies
• Provide FO travel support, to include reservations, coordination, accounting, etc.
• Maintain phone lists, department messaging groups, and phone trees
• Manage and coordinate the submission of the department's inputs to the weekly office activity summary
• Manage executive leadership's Brain Book inputs and updates

Qualifications

Required:

• Minimum of 8 years with BS/BA; Minimum of 6 years with MS/MA; Minimum of 3 years with PhD
• Bachelor's degree in a relevant technical field, or 4 additional years of relevant technical experience may be accepted  in lieu of degree ;
• Active TS/SCI security clearance with Polygraph
• Prior customer experience with knowledge of customer applications, systems, tools, and protocols
• Excellent communication and customer service skills
• Proven ability to effectively manage competing priorities as well as anticipate requirements and potential issues
• Demonstrated sound judgment and discretion
• Proven ability to adaptively prioritize time-sensitive issues
• Self-starter who is flexible and willing to meet the challenges and changing needs of a dynamic organization
• Proven track record of being a team player who is willing to pitch in and get the job done

Desired:

• Ability to support and/or lead planning of offsites and all-hands, support creation

SCA / Union / Intern Rate or Range

Details

Target Salary Range: $104,000 - $166,000. This represents the typical salary range for this position based on experience and other factors.

EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

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