Job Description

Job Description and Duties

Do you enjoy working in a fast-paced environment with variety in your work? The California Department of Insurance (CDI) is seeking a dynamic Legal Secretary to perform the full range of legal secretarial and administrative functions in support of the Legal Branch,

If this is you, then CDI may be the employer for you!

Under general direction of the Legal Support Supervisor I, the Legal Secretary types, formats, files, and serves legal pleadings in multiple jurisdictions, including State, Federal, and appellate courts or Office of Administrative Hearings; performs complex clerical work; and coordinates and schedules court-related services with specific instruction.

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program (PLP) 2025 and related Pay Differential 386. PLP 2025 requires employees to receive a reduction in pay in exchange for monthly hours of PLP 2025 leave credits. The salary range(s) included on this job posting do not reflect the reduction in pay. For more information, visit the CalHR website ( New to state service? Learn how to apply  here .

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You will find additional information about the job in the .

Working Conditions

• Work in a high-rise office building.
• The incumbent may telework in accordance with CDI's Telework Policy. Teleworking employees may be required to report to their headquarters office location on designated telework days. Travel expenses are not reimbursed, however other authorized transit subsidies do exist for those who qualify.
• Constant computer and keyboard use including continuous data entry that requires sitting and staring at the computer screen for a long period of time.
• Occasional transporting of documents in binders or boxes over 25 lbs. but no more than 50 lbs.
• Occasional pulling and pushing cart with mail over 25 but no more than 50 pounds (lbs.) to be distributed or collected on multiple floors.
• Occasional reaching above shoulder to access overhead bins in the cubicle. 
•  Constant use of the telephone to answer public inquiries or contacting law firms.

Special Requirements

Please attach (upload) all the required documents to verify that you meet the minimum qualifications for this position (i.e., degree, transcript, license, certificate).  If you fail to provide the required documentation, your application package will be marked as incomplete and not considered for an interview.

• Resume
• Exam list eligibility - refer to exam link above. 
• Transfer eligibility, if applicable, for current/former civil service employees

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• The most successful candidates will have good computer skills and the ability to work independently or in a team environment 
• Work cooperatively and tactfully with staff and management
• Demonstrate initiative and willingness to assume increased responsibility
• Ability to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues
• Excellent organizational skills
• Ability to demonstrate good attendance and punctuality

Benefits

• Flexible work hours
• Remote work options
• Medical Benefits - including health, dental, and vision insurance
• Employee Wellness Program
• Employee Assistance Program
• On the Job Training
• Career Services Program
• Recognition Program
• Paid Holidays and leave
• Defined benefit retirement program
• Savings Plus Program (401 (k), 457)
• Every 12 months, based on performance evaluation, employees may receive a 5% salary increase until they reach the maximum salary for the position.

Benefit information can be found on the  CalHR website and the  CalPERS website.

Examination Information

Step 1 - If you have not taken the Legal Secretary examination, or if your eligibility has expired, and/or you have no other type of eligibility, you MUST take the examination to be eligible for appointment. Please click the link provided below for the examination information and instructions.

Legal Secretary:  Legal Secretary Exam Bulletin

Step 2 - Submit your application including all required documents, by using the "Apply Now" button found at the top of this bulletin.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.

Job Tags

Permanent employment, Full time, Work at office, Flexible hours,

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