Project Controls Administrator Job at Chinook Scaffold Systems Ltd, Canada

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  • Chinook Scaffold Systems Ltd
  • Canada

Job Description

ABOUT CHINNOK: 
Chinook Scaffold Systems specializes in providing customized services across various industries, including oil, gas, smelters, mining, dams, pulp and paper mills, mast climbers, and industrial insulation throughout Canada. Established in 1993 in Northern British Columbia, the company rapidly expanded its operations, becoming a prominent player in the scaffolding industry across different provinces.

Summary:
T h e Project C o n t r o l s A d m i n i s t r at or i s r e sp o n s i b l e f or d ail y time en t r y , L E M s , a n d b illi n g. T h i s p o s iti o n re p o r ts t o t h e Pr o j e ct C o n t r o l s Lead.

Essential Functions
  • Manage employee time entry for accurate and timely weekly payroll processing.
  • Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.
  • Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.
  • Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.
  • Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.
  • Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting
  • Develop and maintain Power BI reports, dashboards, and visualizations to support project controls activities
  • Utilizing SQL queries for data integration, transformation, and analysis
  • Create automated data refresh schedules and ensure timely delivery of updated reports and dashboards to stakeholders
  • Conduct ad-hoc data analysis and prepare customized reports as requested by Project Managers and stakeholders
  • Collaborate with cross-functional teams to gather project data and ensure its accuracy, completeness, and consistency
  • Provide expertise and guidance on Power BI best practices, data visualization techniques, and data governance standards
  • Identify opportunities for process improvements and automation within Project Controls using Power BI
Minimum Requirements:
  • 5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting , ideally within the construction or project management industries.
  • Experience managing invoicing and billing for large-scale projects , with demonstrated accuracy in financial documentation.
  • Solid understanding of basic accounting principles ; experience with accounts payable/receivable, accruals, and general ledger entries.
  • Proficiency in Microsoft Excel , including advanced skills with formulas, pivot tables, and financial reporting.
  • Experience or training in SAP or similar ERP systems is highly desirable.
  • Strong organizational and multi-tasking abilities , with excellent attention to detail and accuracy in financial tasks.
  • Ability to thrive in a fast-paced work environment and collaborate with team members as needed.
  • Strong communication and interpersonal skills , with a focus on client satisfaction and financial accuracy.
  • Proficient in Power BI , including creating reports, dashboards, and visualizations
  • Experience in data modeling and transformation techniques within Power BI
  • Knowledge in SAP Business One is an asset
  • Knowledge in SQL is an asset
  • Knoweldge with Open API is an asset
  • Excel VBA & process automation experience
  • PowerShell is an asset
Other Functions / Success Factors:
  • Adm i n i s t r ati on a nd M a n a g e m e nt -- K no w l e d g e o f bu s i n e s s a n d m a n a g e m e nt p r i n c i p l e s i n v o lv e d i n s t r at e g i c p la n n i n g , r es o u r ce all oc ati o n , h u m a n r es o ur c e s m o de li n g , l e a d e r s h i p t e ch n i qu e , p r o d uc ti on m e t ho d s , a nd c oo r d i n ati on of p e op l e a n d r es o u r c e s .
  • P u b li c S a fe t y a n d Se c u r it y -- K no wle dge o f re l e v a nt e q u i p m e nt, po li c i e s , p r o c e d u r e s , a n d s t r a t e g ie s t o p r o m o t e e f f e c tiv e l oc a l , stat e , or n ati o n a l se c u r it y o p er ati o n s f or t h e p r o t e c ti on of p e o p le , d ata , pr o p er t y , a n d i n s tit u ti o n s .
  • C oo rd i n ati on -- A d j u s ti n g a c ti ons i n r e lati on t o o t h e rs ' a c ti o ns .
  • Judg m e nt a nd D e c i s i on M a k i ng -- C o n s i d er i n g t h e r e l a ti v e c o s t s a n d b e n e f it s o f p o t en tia l a c ti o n s t o cho o s e t h e m o s t a p pr op r iat e o n e .
  • C r it i c a l T h i n k i n g -- U s i n g l og i c a nd r e as on i n g t o i d e n ti f y t h e s t r e ng t h s a n d w e ak n ess e s o f alte rn ativ e s o l u ti o n s , c o n c l u s i o n s o r a p p r o a c h e s t o p r o b l e m s .
  • T i m e M a n a g e m en t -- M a n a g i ng o n e ' s o w n ti m e a n d t h e ti m e o f o t h e r s .
  • M at h e m ati cs -- Us i n g m at h em ati cs t o s o lv e p r ob l e m s .
  • Ac ti v e Le a r n i n g -- U n d e r s t a nd i ng t h e i m p li c ati ons o f n e w i n f o r m ati on f o r bo t h c u rr e nt a nd f u t u r e p r ob l e m - s o l v i n g a n d d e c i s i o n - m a k i n g.
  • M on it o r i ng -- M o n it o r i n g / A s s e s s i n g p e r f o r m a n c e o f y o u r s e lf , o t h e r i n d i v i d u als , o r o r g a n izati ons to m ak e i m p r o v e m e n t s or tak e c o r r e c tiv e a c ti o n .
  • R e a d i ng C o mp r e h e n s i on -- U n d e rs ta n d i n g w r it t e n s e n t en c e s a n d p a r a g r a p hs i n w o r k r e lat e d docu m e nt s .
  • O r a l E x p r e s s i on -- T he a b ilit y t o co m mu n i c at e i n f o r m ati on a n d i de a s i n s p e a k i n g s o o t h e r s wil l un d e r s ta n d .
  • O r a l C o mp r e h e n s i on -- T h e a b ilit y t o li s t e n t o a n d u n d e r s ta nd i n f o r m ati on a n d i de a s p r es en t e d t h r ou g h s p o k e n w o r ds a nd s e nt e nc e s .
  • W r itt e n C o m p r e h e n s i on -- T h e a b ilit y t o r e a d a nd u n d e r s ta n d i n f o rm ati on a nd i d e a s p r e se n t e d i n w r iti ng.
  • W r itt e n E x p r e ss i o n -- T he a b ilit y t o c o m m u n i c at e i n f o rm ati on a n d i d e a s i n w r iti n g s o o t h e r s wil l un d e r s ta n d .

Job Tags

Full time,

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