Job Description

Description

We are looking for a detail-oriented and organized Office Admin Assistant to join PHOTAVIA, a leading transportation company. As an Office Admin Assistant, you will play a crucial role in ensuring the smooth operation of the office and providing administrative support to various departments. This position is vital to maintaining efficiency and productivity within the company, making it an integral part of our team at PHOTAVIA. You will be involved in a variety of projects that contribute to the overall success of the organization.

Responsibilities:

• Manage office supplies and equipment, ensuring availability for staff.
• Assist in organizing and scheduling meetings, appointments, and events.
• Handle incoming and outgoing communication, including emails and phone calls.
• Maintain and update filing systems, both electronic and physical.
• Support the HR department with administrative tasks, such as organizing employee records.
• Assist in preparing reports, presentations, and data analysis as needed.
• Coordinate travel arrangements and accommodations for staff members.
• Provide general administrative support to ensure efficient office operations.

Requirements:

• Excellent organizational and time management skills.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in all work.
• Basic knowledge of office equipment and procedures.
• Ability to work independently and as part of a team.
• Previous experience in an administrative role is a plus.

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