Job Description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability. May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.

This position is for a Document Control Specialist III in Construction, Engineering, and Inspection (CE&I) Program in the San Antonio Area. This position will require you to perform work in the following counties: Atascosa, Bandera, Bexar, Comal, Frio, Guadalupe, Kendall, Kerr, McMullen, Medina, Uvalde, and Wilson. The position is in-person and may require daily work in a field office. Working remotely will be determined on a case-by-case basis. Work may also include assisting offices in South Central Texas to include, Austin, Houston, Dallas/ Fort Worth and El Paso.

What You’ll Do:

• Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval, and retention of documents.

• Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.

• Maintains the master electronic project files.

• Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.

• Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.

• May provide training to project personnel regarding document control and record retention policies, procedures, and project management system use.

• Reviews new and revised documentation for suitability and conformance to HNTB or client standards.

• Performs and/or supports quality reviews and audits associated with document controls procedures.

• Performs other duties as assigned.

What You’ll Need:

• Associate's degree in relevant field and 6 years relevant experience, or

• In lieu of degree, 8 years of project controls and/or technical administrative support experience

What You'll Bring:

• Ability to organize and think in a structured way

• Critical thinker able to see impact of decisions throughout system

• Ability to communicate with other staff and management

• Ability to train and mentor inspectors in recordkeeping.

What We Prefer:

• One or more of the following certifications: CSI Construction Documents Technologist (CDT) or equivalent, PMI Project Management Professional (PMP) or equivalent

• Experience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)

• Basic mathematical skills and experience in Microsoft 365. Experience in the use of TxDOT Site Manager is a plus.

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

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Locations:

San Antonio, TX (McAllister Freeway)

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